Drop-Off & Pick-Up Procedures

CSES Arrival and Dismissal Procedures 2020–2021

We look forward to the start of school on September 8, 2020! Students in grades pre-k–1 will begin school on Tuesday, September 8, and students in grades 2–5 will begin school on Wednesday, September 9. We know that this year brings with it many changes, one of which is to our parent drop-off and pick-up procedures. Our goal is to promote a safe and efficient drop-off and pick-up procedure for our students, parents, and staff. Please refer to the map below for a general overview of traffic flow and read the guidelines to ensure the safety of students, staff, and visitors.

Drop off and pick up procedure map

Parent Drop Off (Mornings)

  • Parents can drop their children off in the car loop (front parking lot loop area at green designated area on map) each morning beginning at 7:30 a.m. Do not allow your child to exit the vehicle prior to a Cool Spring staff member arriving at the car loop to supervise our morning drop off. 
  • When entering the parking lot, please follow the designated route (marked on the map) to proceed to the parent drop off loop. Note: This is a change from previous years that will help with traffic flow.
  • Students may be dropped off at the designated location between 7:30 and 8:05 a.m. Students will proceed directly to their classroom. The tardy bell rings at 8:10 a.m.  
  • Please have your child ready to exit the car (backpack ready, goodbyes said, etc.) when you reach the drop off location so that students may exit the car quickly.
  • Your child will exit through a door on the passenger side so that he or she will not have to cross in front of cars. 
  • Drivers should not exit the car in the parent drop off line. If your child needs assistance opening the door, one of the staff members on duty will assist your child. Please do not pull into or through the parking area to drop your child off. 
  • At 8:10 a.m., the staff member on duty will close the door at parent drop off. Students may not be dropped off in the car loop after 8:10 a.m.
  • If your student arrives after 8:10 a.m., you must park in the parking lot and walk your child to the front entrance of the school. A staff member will meet you at the door to check your child in as tardy. Parents will not be able to escort their child(ren) into the building this year as part of our health plan.
  • Staff will be on duty throughout the building to assist students with getting to their classroom each morning.  
  • All students are asked to wear their Dolphin badge to school for the first two weeks to help with learning their teacher name and room number. 

Parent Pick Up (Afternoons)

Our new afternoon procedures will mimic our morning drop off. Parents will no longer park and come inside to sign out their child. Each family will receive two parent pick up car tags with your assigned family number. The pick up tags will be included in the meet the teacher packet with your youngest child. When arriving in the afternoons for parent pick up, please hang one tag on your rearview mirror so that the number can be easily read by the staff member on duty. Your child(ren) will also have the assigned family number on their Dolphin badge. This will allow for us to precisely and quickly match students to parents for parent pick up. If you have a family member or  neighbor who will pick up your child(ren), please be sure to give them one of your pick up tags to use the day that they are picking up.

  • Parents may enter the car loop beginning at 2:10 p.m. Dismissal begins at 2:15 p.m., so please do not arrive prior to 2:10 p.m. We want to limit traffic in the car loop area as our bikers and walkers are dismissed from school.
  • Parent pick up will occur in three waves. Please arrive at the beginning of your assigned time.
    • 2:15 to 2:25 p.m.: Families 1–199
    • 2:25 to 2:35 p.m.: Families 200–399
    • 2:35 to 2:45: Families 400–599
  • Note: Your family number is assigned based on the grade level of your youngest child at CSES. The digit in the hundreds place with correspond with your youngest child’s grade level (0–99 = kindergarten, 100–199 = first grade, 200–299 = second grade, 300 –399 = third grade, 400–499 = fourth grade, 500–599 = fifth grade)
  • Parents will enter the parking lot and follow the car line (arrows on map) to the designated pick up location. A staff member will be on duty reading car tag numbers.
  • As the staff member reads your number, your child will be dismissed to the parent pick- up line. We ask that you wait patiently in your vehicle and an adult on duty will ensure that your child is safely loaded into your vehicle each afternoon.
  • Each family will only be issued two parent pick up car tags. If the person picking up your child does not have the appropriate car tag displayed, the staff member on duty will ask for photo ID to verify permission to pick up your child(ren). This may cause a delay with our parent pick up procedure, so please make every effort to have the tag used on a daily basis. 
  • Once your child enters your car, you should remain in line to exit the parking lot. For the safety of all students, staff, and families, you should not pass cars in line or exit the line to cut through the parking lot to exit.

Bikers and Walkers

Students in grades 3–5 may walk or bike to and from school with parent permission on file. The permission slips will be sent home in the meet the teacher packets and can be found in this folder. Students in grades K–2 may walk or bike with a parent or guardian but not with an older sibling. If you indicate that your child is a biker/walker, this will be their daily plan for afternoon transportation. If you plan to pick your child up in a car, you would need to send in a note to indicate the change in afternoon transportation.

  • Walkers and bikers will use the sidewalk on the Taylor Farms side of Honey Meadows Road to approach the school. The crossing guard at the intersection of Honeybee Drive and Honey Meadows Road will indicate when it is safe for students to cross the road. There will be orange safety barriers that indicate where students should enter the small parking lot when walking or biking since there is no sidewalk on the school side. Walkers and bikers may arrive between 7:30 and 8:05 a.m. daily.
  • The bike rack will be located in the small parking lot on the office side of the school. Students on bikes should walk their bikes once they enter school grounds and lock their bikes at the bike rack. 
  • Walkers and bikers will be dismissed at 2:10 p.m. daily. If your child is in grades k–2, a parent or guardian will need to be present at the small parking lot to receive their child at 2:10 p.m.
  • Parents/guardians are responsible for determining the best and safest routes for their child when riding to and from school. We encourage you to ride or walk the route with your child prior to their first day of school. 
Students reading books on the floor

Changes to Transportation and Early Dismissal

  • Due to limited bus transportation, students will not be allowed to ride a different bus home or to a friend’s house this year. Students may only ride their assigned bus this year.
  • If you need to alter your child’s typical dismissal plan (change from bus or daycare, biker or walker to parent pick up), please send a note to your child’s teacher in the morning. If an emergency arises and you need to make a last minute change, please call the school office at 723-3560 before 1:45 p.m. We ask that you follow up with an email as well. All students picked up at the end of the day will be picked up in the parent pick-up line and not from the office.
  • If your child has a medical appointment that requires early dismissal, please complete and send in a note to make your child’s teacher and or our office staff aware. Parents who wish to pick their children up prior to our regular dismissal (2:05 p.m.) should plan to pick up their child before 1:55 p.m. Please be prepared to state your name and child’s name at the doorbell this year and wait outside for him/her. Office staff will escort your child to the door for any early dismissal.
  • Please note that if someone other than the parent/legal guardian is picking a child up early, we must have a note stating that the individual will be picking the child up early that day (even if the person is on the emergency contact/pick up list). 
  • If you are sending an email regarding transportation changes, you must send the email to the teacher and to the front office. In case of a staff absence, we want to ensure that at least one person has received your email communication.
  • The note to school template is available online.

If you have any questions about our transportation procedures, please contact the office at (804) 723-3560. Thank you for your support. We look forward to another safe and successful school year!

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